The job of Purchasing Supervisor is done for the purpose/s of implementing and maintaining the overall operation of the purchasing activities in conformance to District, State and Federal guidelines; and maintaining adequate staffing to ensure that objectives of programs/services are achieved within budget and comply with the District’s goals.
This job reports to the Deputy Superintendent.
Directs purchasing activities for the purpose of ensuring services are provided within established timeframes in conformance with all related requirements.
Supervises the overall operation of the purchasing activities for the purpose of achieving outcomes in relation to organizational objectives, and ensuring conformance with legal, financial and District requirements.
Supervises the processing for all orders of goods and services (e.g. requisitions, purchase orders, etc.) for the purpose of ensuring that all orders are properly budgeted and approved, that appropriate purchasing rules are followed and that the goods and services are received in a timely manner.
Monitors a variety of purchasing services (e.g. expenditures, approval levels, district revenues, etc.) for the purpose of ensuring stated outcomes are achieved, relevant policies and procedures are met, and services are efficiently provided within budgetary guidelines.
Compiles data from a wide variety of sources (e.g. request for proposals, bids, invoices, purchase orders, etc.) for the purpose of analyzing issues, ensuring compliance with various policies and procedures, and/or monitoring program components.
Facilitates meetings for the purpose of identifying appropriate actions, developing recommendations, supporting other staff, and serving as a District representative.
Participates in meetings for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out their administrative responsibilities.
Prepares a variety of reports (e.g. requests for proposals, specification documentation, purchasing requests, vender lists, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, and/or providing supporting materials for requested actions.
Researches a variety of information for the purpose of developing new programs/services, ensuring compliance with relevant requirements, securing general information for planning, taking appropriate actions, and/or responding to requests.
Responds to a variety of inquiries for the purpose of identifying the relevant issues and recommending or implementing a plan of action that will efficiently resolve the issue.
Supports assigned administrator/s for the purpose of collaborating with district internal customers in achievement of department, program and district goals.
Minimum Qualifications: A minimum of 5 years of progressively responsible experience in procurement and purchasing.
Certified Professional Public Buyer (CPPB) designation from Universal Public Procurement Certification Council (UPPCC), or equivalent procurement and contracting designation or experience is required; UPPCC
Certified Public Procurement Officer (CPPO) is preferred.
Knowledge of requirements of the public procurement process
Knowledge of materials, supplies, and services needed to facilitate good instructional programs in the district
Knowledge of legal requirements and district policies concerning procurement
Knowledge of ethical conduct and practices
Knowledge of the budgetary and accounting functions regarding procurement
Knowledge of district policies and procedures
Skill in relating to district personnel in order to meet their needs
Skill in relating to vendors in order to facilitate communication across the source-use boundary
Skill in negotiating terms and reconciling differences encountered as a result of vendor performance
Excellent written and oral communication skills
Ability to ascertain relative values of submitted bids and tradeoffs pertaining thereto
Ability to assume a leadership role in dealing with procurement matters
Ability to meet the informational and reporting needs of the district administrative and teaching staffs
Ability to assume additional duties on an ad hoc basis
Outstanding references from current and former supervisors
Satisfactory SLED (SC Law Enforcement Division) report
Additional Salary Information: See Administrative Scale
Rock Hill Schools is committed to providing equal access to educational and employment opportunities regardless of race, color, religion, national origin, disability, pregnancy, age, sex (including gender identity), sexual orientation, spousal affiliation, or any other protected trait or characteristic, as may be required by law. As required by Title IX and its implementing regulations, 34 C.F.R. ...Part 106, Rock Hill Schools does not discriminate on the basis of sex in its educational programs and activities.